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How to Back Up Your Scrivener Projects

When you write with Scrivener, you need to ensure that your projects are backed up regularly so you don't lose any of your work.

Thomas Carlyle once asked his friend John Stuart Mill to read the manuscript of his History of the French Revolution. Mill took it home, and later claimed that his maid had used it to start fires. It's not clear if this is true, or if Mill kept the manuscript for himself, since he had plans to write about the same topic. But Carlyle didn't have a backup, and he had to start all over and rewrite the book.

With computers, we don't have to worry so much about our work being used as kindling, but we do need to ensure that we have backups in case of other problems, such as computer crashes, disk failure, or theft. Fortunately, it's a lot easier today to back up computer files, and to back them up in multiple locations. Ideally, for important work, you should back up your work following the 3-2-1 rule.

  • Have 3 copies of your work - the original data, plus two backups
  • Store the files on 2 different types of media - computer, external drive, etc.
  • Keep 1 copy offsite - in a different physical location, or in the cloud

Just think of how much time you'd lose if your Scrivener projects got lost; you may never be able to rewrite them.

Automatic backups

Scrivener is designed to protect your projects by backing them up automatically. The automatic backup setting is on by default, and Scrivener backs up to a specific folder on your computer. On the Mac, this folder is the /Library/Application Support/Scrivener/Backups inside your home folder (that's the folder with your name and the house icon). On Windows, the folder is \AppData\Local\LiteratureAndLatte\Scrivener\Backups inside your user folder. You can see the backup folder in Scrivener's settings: choose Scrivener > Preferences (Mac) or File > Options (Win). Click the Backup icon, and you'll see this:

On this pane, you can open the backup folder by clicking Open backup folder; you'll see all the backups since you've been using Scrivener, unless you've cleaned out the folder.

You can change this folder if you want: click Choose and select a different folder. But it's probably best to just ignore this folder until you need it (which, hopefully, will never happen).

Backup settings

Most of the backup options are self-explanatory, but I'll discuss a few of them. First, don't turn off automatic backups; even with large projects, backups don't take much time or take up much space, and there's a real risk of losing your work if you don't have backups.

The default settings back up your projects when you close them. If you close your projects after each work session - say a few times a day, then you won't have backups going far into the past. However, you should definitely close your project at least once a day, to ensure that if you have to restore it from a backup, the most you'd lose is a day's work. You can change the number of backups that Scrivener saves, by clicking the Only Keep menu. You can choose 3, 5, 10, or 25.

By default, Scrivener doesn't back up your projects when you save them manually. If you turn this on, then it won't be long before Scrivener has deleted older backups to match the setting of how many backups to save.

You can also manually back up your projects to another location at any time. To do this, choose File > Back Up > Back Up To, and select a folder. It's a good idea to do this from time to time, saving an additional backup to, say, an external drive, or a Dropbox or OneDrive folder. In fact, if you do both of these - back up to an external drive and to the cloud - then you'll have met the 3-2-1 backup rule.

Another way to back up your projects offsite daily is to email them to yourself. Put them in a folder in your email app, and since they'll remain on your email server, you can always access the backups, and you can cull older backups from time to time. You could also email them to a trusted friend. Make this a daily habit at the end of your day for extra protection.

If you use a Mac, you can use the Time Machine backup feature which is part of macOS. This backs up your Mac to an external drive every hour - when in use - and stores backups for as long as you have space on the drive. But with Scrivener projects, there are some caveats; see section 5.2.5 of the Scrivener for Mac manual (you can access the manual from the Help menu in Scrivener).

Restoring backups

If you ever need to restore your project from a backup, go to the backup folder - access it from the Backup Preferences or Options - and sort the files by date modified. Copy the most recent backup of your project, then paste it in a different folder. Double-click it to expand it - it's a compressed ZIP archive - then name it something like My Project - Backup, so you don't get confused with your latest backup file. You can now browse it and check that everything is there. Note that if you have lost your original project, the backup will only contain your work at the time of the last backup; so there's a chance that you may have lost a day's work. But at least you'll have most of your project intact.

Backups are like insurance; we hope we never have to use them, but if we do, we're glad to have them. Make sure you have backups of your Scrivener projects so you don't lose weeks or even months of hard work.

Kirk McElhearn is a writer, podcaster, and photographer. He is the author of Take Control of Scrivener, and host of the podcast Write Now with Scrivener.

1 Comment

Eric Beaty

Eric Beaty  /  13 JULY 2021

I definitely back up my files each time I use Scrivener. Here's how I go about it.

• I have a dedicated folder called "Scrivener Backups to Sync" located in my Dropbox folder. This is the folder I tell Scrivener to backup to.
• I tell Scrivener to backup: 1. On project close, 2. With each manual save, 3. Before syncing with mobile devices (which I never use anyway), 4. Compress backups as zip files, 5. Use date in backup file names, and 6. Only keep 3 most recent backups. I choose three because I have so many project files to keep up with, and because I frequently transfer backups to my iMac. (More on this below.)
• I use a free tool (Mac based) called MacDropAny to sync this folder to a folder called "Writing" on my laptop, a MacBook Air (2015). It saves the original folder in Dropbox and adds an alias folder on my laptop.
• On my iMac (2019), I then keep a similar "Writing" folder to which I copy files from Dropbox every so often, since my laptop is my main writing computer.
• I use the program Carbon Copy Cloner as my backup software of choice for both my Macbook Air and my iMac, which I back up at least once a month (Macbook Air) and about three times weekly (iMac).

For my backup sources, on my iMac I use two laptop-sized HDDs (I hate those bulky PC ones) with a separate HDD dock that serves as a HDD reader and cloner. For my Macbook Air, I use a portable My Passport Western Digital 500GB HDD as well as a 16GB USB stick for just my "Writing" folder.

I've been bitten by the computer crash bug way too many times and have learned over the years to keep backups of my backups of my backups. You only have to experience losing precious data one time to learn to properly prepare from then on. It's no laughing matter, to say the least.

Hope this helps someone out there with their backup organization in Scrivener and in general.

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