Tue Feb 11, 2020 1:47 am Post
Tue Feb 11, 2020 2:19 am Post
Tue Feb 11, 2020 6:10 am Post
Silverdragon wrote:Actually, there's a complete description of how to use external folder sync as an inbox—just as you describe—in the manual. It's on p. 365 with complete setup.
Hope this helps!
Wed Feb 12, 2020 12:30 am Post
Sun Feb 16, 2020 12:15 am Post
Silverdragon wrote:OK then, follow along as I set up an inbox for a project (I've been thinking about doing it anyway; this is a wonderful excuse!) I'll type up a step by step list, and add some screenshots at the end.
And it's done! When you open the project, close the project, or choose File->Sync->with External Folder Now, any changes you made to transcriptions in Scrivener will be written to the Notes folder, and any new transcriptions you added to the Notes folder on your hard drive will be incorporated into your transcriptions folder in Scrivener.
- Set up a new collection. I'm going to name mine "Inbox Collection", but you can use whatever name you want. (Fig. 1)
- I'm also going to add a new folder named "Inbox Folder" at the top level of the Binder. Instead, you can use whatever folder you've been collecting your transcriptions in. You'll want to add your existing transcriptions to the Inbox Collection. To do this, select them all in the binder, right-click, and choose Add to Collection->Inbox Collection (or whatever you called it.) (Fig. 2)
- Now comes the magic! Choose File->Sync->Sync with External Folder... You'll get a dialog box, "Sync with External Folder".
- First, tick "Sync files in this project with external folder:"
- Next, click the "Choose..." button. You'll see a standard Mac file open dialog
- Navigate to where you want your inbox to be, probably right next to your existing transcriptions folder. Click "New Folder" and create a new folder, naming it something significant to you. I'm using F&S Inbox. (Do NOT put this inside your existing transcriptions folder.) Finally, click the Open button.
- Set up the rest of the "Sync with External Folder" dialog to look like my example in Fig. 3 (with your own names substituted, of course.)
- Finally, click the "Sync" button. The transcriptions will be written to the "Notes" folder inside the folder you created in step 3.c. ONLY your transcriptions will be written, because nothing else is in the Inbox Collection.
- Perhaps the most tedious step for your existing transcriptions: Each transcription you want to have under Scrivener control, must be saved in .rtf format. If they're not already in .rtf format, open them in Word and save them in .rtf format inside the Notes folder. If your transcriptions are already in .rtf format, you can just drag them in.
Sorry about the need for .rtf format, but all texts inside Scrivener must be in either .rtf or plain text format. When you import them one-by-one into Scrivener this file format change is done by scrivener. But when you use External Folder Sync, the format change must be done in advance. The advantage is that with Folder Sync, you have the change control you want. Nonetheless, I realize this may be a deal-breaker for you.
Figure 1-Creating a collection.jpg
Figure 2-Adding transcriptions to the collection.jpg
Figure 3-Settings for inbox sync.jpg
Sun Feb 16, 2020 4:28 am Post
Thu Feb 20, 2020 8:17 am Post
Thu Feb 20, 2020 6:57 pm Post
Fri Feb 21, 2020 3:21 pm Post
Sat Feb 22, 2020 7:32 pm Post
Sat Feb 22, 2020 7:40 pm Post
Sat Feb 22, 2020 9:05 pm Post
Sat Feb 22, 2020 10:04 pm Post
Jack Daniel wrote:I don't see much advantage, however, to this feature. It would seem that if one has Scrivener, that it makes it somewhat of a no-brainer that they would have that on every device they intend to edit on. So having text files available for other platforms? I don't see the advantage.
Sat Feb 22, 2020 10:52 pm Post
Jack Daniel wrote:It does help. You've been a great help here.
Jack Daniel wrote:[snip ]
Plus I see this feature as problematic. It does not retain the hierarchial folder/document structure when saved to an 'external folder' using this method. IOW, everything is all jumbled up.
There are 653 separate documents in that 180K-word novel I mentioned. If I try to access that in the external folder Scrivener 'synced' with (which is a complete misnomer), what I get is all of those docs in no particular order, other than how the Apple Finder can sort them. But they can not be sorted in the order they appear in in the novel, or in the Scrivener binder. IOW, this process takes the novel and literally makes a jumbled mess out of it.
Jack Daniel wrote:So to me, this relegates this option to nothing more than an emergency backup folder. A last resort if every Scrivener version of the project is lost from iCloud, Dropbox, the local HDD and all archived external HDDs, which is a doomsday scenario with a microscopic possibility of even happening.
So this begs the question: Where is the advantage of having separate, loosely-organized RTF text files representing the documents inside a Scrivener project? If you and your collaborators and editors have Scrivener, it seems there is no advantage. If your collaborators and editors do not use Scrivener, it might be time for better collaborators and editors to join your circle, not to mention that the ability to compile in whatever format they might need is built in to Scrivener already,
And yes, I'm quite aware that this is not a backup method. It quickly proves itself not to be.
The project-resident-on-Dropbox method does everything one needs other than presenting the documents as RTF individually so they can be accessed by platforms other than Scrivener. Again, that seems like an 'advantage' not really necessary if you install Scrivener on the devices you own and use.
That 'Dropbox first' process actually has no disadvantages as long as the internet is available and separate loose-leaf RTF docs are not required, unless you decide to have lunch in some taco shop without internet and want to write or edit a scene while you eat. (Please don't). If you are going to 'meet the parents' for a weekend and they actually have no internet, here in 2020, simply make a local copy to your HDD before you get on the plane.
And it also makes the project accessible to any device you own, simply by going to the internet. Plus it is a very solid backup method. And it does not have any cumbersomeness regarding delay in synced versions of the project documents or due to simply listing the documents in an order not congruous with how they are arranged in the Binder.
If none of that seems immediately obvious, I'd suggest Googling the Kübler-Ross paradigm and trying to understand the concept of denial.
Fri Aug 28, 2020 9:17 pm Post
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